Safeguarding Policy
 
Last Updated: 01/04/2025
 
1. Introduction
 
JKMO UK is committed to providing a safe and supportive environment for all members, especially children, young people, and vulnerable adults. This policy outlines our approach to safeguarding and protecting individuals from harm, abuse, and neglect.
 
2. Our Commitment to Safeguarding
 
We will:
•Ensure the safety and well-being of all participants.
•Promote a culture of respect, inclusivity, and protection.
•Have clear procedures for reporting safeguarding concerns.
•Ensure all staff and volunteers undergo DBS checks where required.
•Provide safeguarding training to instructors and volunteers.
 
3. Who This Policy Applies To
 
This policy applies to:
•All JKMO UK instructors, coaches, staff, and volunteers.
•All members, including children, young people, and vulnerable adults.
•Parents, guardians, and visitors involved in JKMO UK activities.
 
4. Recognizing Abuse & Harm
 
Abuse can be physical, emotional, sexual, or neglectful. Signs may include:
•Physical: Unexplained injuries or bruises.
•Emotional: Withdrawal, anxiety, or low self-esteem.
•Sexual: Inappropriate behavior or fear of certain individuals.
•Neglect: Poor hygiene, malnutrition, or lack of supervision.
 
5. Reporting Concerns
 
If you suspect abuse or have a safeguarding concern, you must report it immediately.
•Designated Safeguarding Officer (DSO): Max Joseph
•External Support:
•NSPCC Helpline: 0808 800 5000
•Childline: 0800 1111
•Local Authority Safeguarding Team: [Insert Contact]
 
All reports will be handled confidentially and sensitively.
 
6. Safer Recruitment & DBS Checks
•All JKMO UK instructors, volunteers, and staff working with children will undergo DBS (Disclosure and Barring Service) checks.
•New recruits must complete a safeguarding induction before working with members.
 
7. Code of Conduct
 
All JKMO UK staff and volunteers must:
•Act as role models by demonstrating respect and integrity.
•Ensure appropriate physical contact (only when necessary for training).
•Never engage in personal relationships with under-18s.
•Report concerns immediately—never ignore signs of abuse.
 
8. Training & Awareness
•All staff and volunteers must complete regular safeguarding training.
•Members and parents will be made aware of safeguarding policies.
 
9. Responding to Allegations Against Staff
•Any allegations against JKMO UK staff will be investigated fully and fairly.
•If necessary, we will refer cases to the Local Authority Designated Officer (LADO).
 
10. Review of This Policy
•This policy will be reviewed annually and updated as needed.
•JKMO UK reserves the right to make changes in line with new safeguarding laws and best practices.
 
11. Contact Us
 
For safeguarding concerns, please contact:
•Designated Safeguarding Officer: Max Joseph
Contact phone: 07407474758
•Alternative Contact: Sony Soman
 Contact phone: 07908865466
 
Privacy Policy
 
Welcome to JKMO UK. We are committed to protecting your personal data and respecting your privacy. This privacy policy explains how we collect, use, and protect your information when you visit our website jkmo.co.uk  and interact with us.
 
1. Who We Are
 
JKMO UK is a karate organization based in the UK, providing martial arts training, events, and memberships. We are responsible for handling your personal data and ensuring it is protected.
 
If you have any questions about this policy or your data, you can contact us at:
•Email: jkmouk@gmail.com
 
2. What Personal Data We Collect
 
We may collect the following types of personal data:
•Contact Information: Name, email, phone number, address.
•Membership Details: Date of birth, emergency contacts, training history.
•Payment Information: If you pay membership fees or event fees online.
•Website Usage Data: IP address, cookies, browsing activity (via analytics).
 
3. How We Collect Your Data
 
We collect data when you:
•Fill out membership or contact forms on our website.
•Sign up for events, competitions, or training programs.
•Make payments for memberships or services.
•Use our website (through cookies and analytics tools).
 
4. Why We Collect Your Data
 
We only collect personal data when we have a legal basis to do so, including:
•Contractual Obligation: To process memberships, training, and events.
•Legitimate Interest: To improve our services and manage our operations.
•Legal Obligation: To comply with legal and safeguarding requirements.
•Consent: For marketing emails (you can withdraw consent anytime).
 
5. Who We Share Your Data With
 
We do not sell or share your data with third parties for marketing. However, we may share your data with:
•JKMO UK Instructors and Staff (for training and safety purposes).
•Payment Processors (if applicable, for membership fees).
•Law Enforcement or Regulatory Authorities (if required by law).
 
6. How Long We Keep Your Data
 
We retain personal data only for as long as necessary:
•Membership records: Up to 5 years after cancellation.
•Payment records: Up to 6 years (for tax and legal compliance).
•Website analytics data: As per our cookie policy (see below).
 
7. How We Protect Your Data
 
We take security seriously and implement:
•Encryption & Password Protection for stored data.
•Access Controls to limit who can see your data.
•Regular Security Reviews to ensure data safety.
 
8. Your Data Protection Rights
 
You have the following rights under UK GDPR:
•Access: Request a copy of the personal data we hold.
•Correction: Update inaccurate or incomplete data.
•Deletion: Request deletion of your data in certain circumstances.
•Restriction: Ask us to limit processing of your data.
•Objection: Object to processing (e.g., for marketing).
•Data Portability: Request a transfer of your data to another provider.
 
To exercise these rights, contact us at jkmouk@gmail.com If you have concerns, you can also complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.
 
9. Cookies & Website Tracking
 
Our website uses cookies to enhance your experience. Cookies help us understand how visitors use our site and improve our services.
 
Types of Cookies We Use
•Essential Cookies: Required for website functionality.
•Analytics Cookies: Help us track website usage (e.g., Google Analytics).
•Marketing Cookies: Only used with your consent for promotions.
 
You can manage or disable cookies in your browser settings.
 
10. Changes to This Policy
 
We may update this policy from time to time. Changes will be posted on our website, and where appropriate, we will notify you via email.
 
11. Contact Us
 
If you have any questions about this privacy policy, please contact us at:
•Email: jkmouk@gmail.com
 
Last Updated: 01/04/2025